Talozen Cloud-Based Real Estate Management Platform Security Policy
1. Introduction
This document outlines the security policy for Talozen, a cloud-based real estate management platform. The policy is designed to ensure the confidentiality, integrity, and availability of the platform and its data. It applies to all users, employees, and third-party service providers who access or interact with the Talozen platform.
2. Scope
This policy covers the security measures and controls implemented to protect the Talozen platform and its data from unauthorized access, disclosure, alteration, or destruction. It applies to all data processed, stored, or transmitted by Talozen, including but not limited to customer information, property records, financial data, and transactional data.
3. Policy Compliance
All users, employees, and third-party service providers must comply with this security policy. Non-compliance may result in disciplinary action, up to and including termination of access to the Talozen platform.4. Security Principles
Confidentiality: All data must be protected from unauthorized access.
Integrity: Data must be protected from unauthorized modification or destruction.
Availability: The platform must be available to authorized users when needed.
5. Access Control
Authentication: Users must authenticate using strong, unique passwords or multi-factor authentication.
Authorization: Access to the platform and data must be granted based on the principle of least privilege, ensuring users have only the access necessary to perform their duties.
Session Management: Sessions must be managed securely, with timeouts and automatic logouts after periods of inactivity.
6. Data Protection
Encryption: Data in transit and at rest must be encrypted using industry-standard encryption algorithms.
Data Backup: Regular backups of data must be performed and stored securely.
Data Retention: Data retention policies must be in place, ensuring data is retained only as long as necessary for business operations.
7. Security Training
All users must complete security awareness training annually.
Employees must undergo regular security training to ensure they are aware of the latest threats and security best practices.
8. Incident Response
An incident response plan must be in place to address security incidents quickly and effectively.
Employees must report any suspected security incidents to the security team immediately.
9. Vulnerability Management
Regular vulnerability assessments must be conducted to identify and address potential security weaknesses.
Patch management procedures must be followed to ensure all systems are up-to-date with the latest security patches.
10. Compliance and Audit
Talozen must comply with all relevant laws, regulations, and industry standards related to data protection and privacy.
Regular security audits must be conducted to ensure compliance with this security policy and applicable laws and regulations.
11. Review and Update
This security policy must be reviewed and updated at least annually or more frequently if there are significant changes to the platform, its users, or the threat landscape.
12. Acceptance of Risk
By using the Talozen platform, users, employees, and third-party service providers acknowledge and accept the inherent risks associated with the use of cloud-based services and agree to comply with this security policy.
13. Contact Information
For any questions or concerns regarding this security policy, please contact the Talozen security team at security@talozen.com.
This policy is effective as of 01 January 2022.